Unofficial School Board Meeting Minutes

Unofficial Minutes of Regular Meeting - June 22, 2020

The Board of Trustees - Athens Independent School District    

 

A Regular Meeting of the Board of Trustees of Athens Independent School District was held Monday, June 22, 2020, beginning at 6:00 PM in the Administration Building Board Room, 104 Hawn Street, Athens, Texas.

 

In order to advance the public health goal by avoiding social gatherings in groups of more than 10 people to slow the spread of the Coronavirus (COVID-19), there will be no public access to the location described above.  The public can participate by going to the following link: 
https://us02web.zoom.us/j/85327839116?pwd=NXEveFlCbnhJUG5ka1BTNkNEK3pIZz09.

 

I. Call to Order/Certify Notice/Establish Quorum

Mrs. Alicea Elliott, President of the Board of Trustees, announced a quorum of Board Members was present and called the meeting to order at 6:00 p.m.

Members present: Mrs. Alicea Elliott, Mr. Eugene Buford, Mrs. Margaret Richardson, Mr. Chris House, Mr. Freddie Paul, Mrs. Gina Hunter, Mr. Robert Risko

Members absent: None

Also present were: Tony Brooks, Technology Director; Barry Choate, Director of Operations; Jami Ivey, Assistant Superintendent of Curriculum, Instruction & Accountability; Randy Jones, Chief Financial Officer; Gail Carnes, Executive Assistant and Dr. Janie Sims, Deputy Superintendent. Present by Zoom: Ginger Morrison, Director of Federal Programs & Human Resources; Kendra Hensley; Robert Becker

 

II. Invocation was given by Mrs. Gina Hunter.

 

III. Pledge of Allegiance was given to the national and state flags.

 

IV. Audience Participation - Anyone wishing to make a comment to the Board about an agenda item must email gcarnes@athensisd.net by 5:30 p.m.June 22. Comments will be read aloud by the Board President at this time.

No one signed up to speak.

 

V. Public Hearing to Discuss the Proposed 2020-2021 Budget and Proposed Tax Rate

Randy Jones, Chief Financial Officer, reviewed the 2019-2020 Proposed Budget for: Local Maintenance Fund (199), Debt Service Fund (599), and Child Nutrition Fund (240). The tax rate will be presented in August.

No one signed up to speak.

 

VI. Information Items

A. Administrative Reports - COVID-19 Related Matters

Dr. Janie Sims, Deputy Superintendent, reported to the Board of Trustees on some of the COVID-19 issues. She said the Commissioner of Education will be outlining how they expect school to open for this school year. She will have a calendar update and plans at the July board meeting.

VII. Action Items

A. Consider 2020-2021 Compensation Plan

Motion was made by Mr. Chris House and seconded by Mrs. Margaret Richardson that trustees approve the 2020-2021 compensation plan that includes the (1) hiring schedule for teachers, librarians, counselors, diagnosticians, nurses, speech therapists; (2) pay increase of 2% of midpoint for bus drivers with pay spread over the full year or 24 pay cycles; and (3) pay increase of 3% of midpoint for other positions as presented. HB3 and/or similar (COVID-19, remote instruction, etc.) stipend during the year if possible and appropriate was also approved. Motion carried 7:0.

 

B. Consider 2020-2021 Stipends

Motion was made by Mr. Eugene Buford and seconded by Mrs. Gina Hunter that trustees approve the 2020-2021 stipends as presented. Motion carried 7:0.

 

C. Consider Final Budget Amendment(s) for 2019-2020

Motion was made by Mr. Robert Risko and seconded by Mr. Eugene Buford that trustees approve the budget amendments for the 2019-2020 fiscal year and the related funds transfer from Maintenance & Operations Fund to Capital Projects Fund up to a maximum of $330,000. as presented. Motion carried 7:0.

 

D. Adopt Budget for Fiscal Year 2020-2021

Motion was made by Mr. Robert Risko and seconded by Mrs. Margaret Richardson that trustees approve the budgets for the 2020-2021 fiscal year for the three specific funds: Local Maintenance Fund, Debt Service Fund and Child Nutrition Fund as presented. Motion carried 7:0.

 

E. Consider Resolution Delegating COVID-19 Related Waiver Request Authority to Superintendent

Motion was made by Mrs. Alicea Elliott and seconded by Mr. Eugene Buford that trustees approve the resolution delegating authority to the Superintendent to submit COVID-19 related TEA waivers as presented. Motion carried 7:0.

 

F. Consider Cybersecurity Awareness Training Report and Acknowledgement Form

Motion was made by Mr. Chris House and seconded by Mrs. Margaret Richardson that trustees approve the report related to cybersecurity training and the related certification form as presented. Motion carried 7:0.

 

G. Consider Expenditures Greater Than $50,000

1. Region X and Region VII ESC 2020-2021 Contracts

Motion was made by Mr. Eugene Buford and seconded by Mr. Freddie Paul that trustees approve the Region X and Region VII Education Service Center contracts for the 2020-2021 school year in the total amount of $113,636. as presented. Motion carried 7:0.

2. Elementary School Supplies for 2020-2021 School Year

Motion was made by Mr. Robert Risko and seconded by Mrs. Margaret Richardson that trustees approve the purchase of elementary school supplies for the 2020-2021 school year from Ables- Land, Inc. in the total amount of $61,642.57 as presented. Motion carried 7:0.

 

H. Consider Community Eligibility Provision (CEP) for Child Nutrition Program

Motion was made by Mr. Chris House and seconded by Mrs. Gina Hunter that trustees approve AISD’s participation in the Community Eligibility Provision (CEP) program as presented. Motion carried 7:0.

 

 

VIII. Consent Agenda

A. Minutes of the Regular Board Meeting Held on May 21, 2020 and Special Board Meeting Held on June 11, 2020

B. Financial Statements for the Month of May 2020

C. Consider Tax Collections Contract

D. Consider Appointment of Henderson County Extension Agents as Adjunct Faculty Members of Athens ISD for the 2020-2021 School Year

E. Consider Date Change to November 2020, December 2020, January 2021, March 2021 and May 2021 Regular Board Meetings

Motion was made by Mrs. Margaret Richardson and seconded by Mr. Chris House that the consent agenda items be approved with the exception of a change to the May 2021 regular board meeting date of the fourth Monday as presented. Motion carried 7:0.

 

IX. Executive Session Discussion

A. Employment/Resignations of Contract Employees - Texas Gov't Code 551.074

At 6:36 p.m., the Board President announced that trustees would adjourn to executive session as authorized by the Texas Open Meetings Act, Texas Government Code and/or Education Code concerning any and all purposes permitted by the Act. Should any final action, final decision, or final vote be required, then the final action, final decision, or final vote shall take place in open session. The Board returned to open session at 7:12 p.m.

 

X. Executive Session Action – Open Session

A. Employment/Resignations of Contract Employees– Texas Gov’t Code 551.074

As stated in Policy DC (LOCAL) under Employment of Contractual Personnel: The Board retains final authority for employment of contractual personnel; however, from April 1 to August 31, the Board delegates to the Superintendent and Deputy Superintendent the authority to employ contractual personnel. The Superintendent shall inform the Board of any persons hired under this authority. The following professional personnel contracts have been approved:

Carissa Merrifield

Madison Hope

Barbara Lamance

Flint Bigham

Natalie Foster

Luke McGowan

Anete Swisher

Raylee Stearman

The following resignations have been approved:

Tina Elledge

Adrion Smith

Ryan Hood

 

Amber Morales

Amy Bailey

XI. Adjourn

Being no further business, the meeting adjourned at 7:13 p.m.

 

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