Unofficial School Board Meeting Minutes

Unofficial Minutes of Regular Meeting - January 23, 2017
The Board of Trustees - Athens Independent School District 

A Regular Meeting of the Board of Trustees of Athens Independent School District was held Monday, January 23, 2017, beginning at 6:00 PM in the District Support Center Board Room, 104 Hawn Street, Athens, Texas. 

I.

I. Call to Order/Certify Notice/Establish Quorum

Mr. Robert Risko, President of the Board of Trustees, announced a quorum of Board Members was present and called the meeting to order at 6:00 p.m.

Members present: Mr. Robert Risko, Mr. Eric Smith, Mr. Steve McElhany, Mr. Bob Spears, Mrs. Renda Garner, Mrs. Alicea Elliott, Mrs. Jennie Mahmoud

Members absent: None

Also present were: Tony Brooks, Technology Coordinator; Brooke Brock, Special Populations Director; Claudia Stiles, SAE Principal; Ginger Morrison, AMS Principal; Toni Clay, Communications Coordinator; Diana Vaughn, Student Services Director; Randy Jones, Chief Financial Officer; Merritt Johnson; Jami Ivey, AHS Principal; Tobie Herrington; Javier Costilla; Tammy Jones; Shannon Pursley; Cathy Kirkland; Barry Choate, Director of Operations; Nancy Solomon; Renee Campbell, Educational Services Director; Lisa Howell, BAE Principal; Kirk Taylor, Troop 303; True Head; Walt Mahmoud; Caity Pace; Lauren Takata; Eli McCool; Mollie Davies; Nicole Cornish; Sara Chamblee; Briana Hope; Maria Daniela Garcia; Sarah Davidson; George DeJohn; Lance Aaron; Dr. Janie Sims, Assistant Superintendent; Gail Carnes, Executive Assistant; and Blake Stiles, Superintendent. 

II.

II. Invocation was given by Mr. Bob Spears. 

III.

III. Pledge of Allegiance was given to the national and state flags. 

IV.

IV. Recognize Athens High School AP Scholar Students

Jami Ivey, High School Principal, stated to the Board of Trustees that this is the most AP Scholars she recalls the high school having. She said there are usually two or three but this year we have six. Ms. Ivey then introduced Nicole Cornish, AHS Dean of Accountability and Instruction, who then in turn introduced the AP Scholars to the Board. AP Scholars, students who receive scores of 3 or higher on three or more AP exams, are True Head, Walt Mahmoud, Caity Pace, and Lauren Takata. The AP Scholar with Honor, students who receive an average score of at least 3.25 on all AP exams taken, and scores of 3 or higher on four or more of these exams, is Eli McCool. The AP Scholar with Distinction, students who receive an average score of at least 3.5 on all AP exams taken, and scores of 3 or higher on five or more of these exams, is Mollie Davies. 

V.

V. Recognize January Teachers / Employees of the Month

Toni Clay, Communications Coordinator, introduced the December Teachers/Employees of the Month: Sara Chamblee - BAE,Briana Hope - CAE,Maria Daniela Garcia - SAE,Tobie Herrington - AMS, Sarah Davidson - AHS, Tammy Jones - CATE, Javier Costilla - Operations. 

VI.

VI. Recognition of School Board Members

Board President Robert Risko asked Dr. Janie Sims, Assistant Superintendent, to acknowledge the boy scouts present. Dr. Sims said several of the boy scouts were students of Athens ISD and Mr. Briggs, who is one of the leaders, had asked if they could attend a school board meeting. This is part of a requirement for the troop. 

Dr. Janie Sims, Assistant Superintendent, introduced the Board of Trustees and recognized them as “The All-Star Team Champions for Kids”, the theme for January Texas School Board Appreciation Month.Board members and their families were treated to dinner prior to the regular scheduled meeting. Board members were presented a bench with their name on it made by the high school Construction and Architecture class, floral arrangement by the high school Floral Design class, and banners and artwork displaying different sports provided by all campuses. They were also given a basket of fruit from the Athens Classroom Teachers Association. 

VII.

VII. Athens ISD United Way Participation

Dr. Janie Sims, Assistant Superintendent, asked Renee Campbell, Educational Services Director to provide information about Athens ISD participation and contribution to the Henderson County United Way Foundation. Ms. Campbell is on the United Way board and stated the total amount collected by Athens ISD was $5,654.66. 

VIII.

VIII. Information/Discussion Items

A. Administrative Reports

Superintendent Blake Stiles informed the Board he would like to nominate them for the School Board of the Year awards for all they have accomplished this past year. He also informed them as of now all of the construction projects were on schedule and the Bruce Field project was still on schedule of a completion date of June 1. 

IX.

IX. Action Items

A. Consider Expenditures Over $25,000

1. Purchase of iPads for all Prekindergarten Classrooms

Motion was made by Mrs. Alicea Elliott and seconded by Mrs. Renda Garner that trustees approve the disbursement of funds for the purchase of 150 iPad Air2 from Apple Store for Education in the amount of $68,100. to be paid for with the Highly Qualified Prekindergarten Grant funds as presented. Motion carried 7:0.

B. Consider Revising Awards for Construction of Athens ISD Field House and Stadium Renovations Specific Scopes of Work

Motion was made by Mr. Eric Smith that seconded by Mr. Steve McElhany that trustees approve the change of vendor and the change order for the commercial laundry equipment at the fieldhouse, the award of contract and change order for the weight room equipment at the fieldhouse, and the award of contract to Pinnacle Fence for the fencing at the stadium as presented. Motion carried 7:0.

C. Consideration of Awards for Construction of Athens High School, Bel Air Elementary, Central Athens Elementary, South Athens Elementary

Motion was made by Mr. Steve McElhany and seconded by Mr. Eric Smith that trustees approve the award of contracts for construction of additions and renovations to Athens High School, Bel Air Elementary, Central Athens Elementary and South Athens Elementary in the amount of $46,583,216 as presented. This amount includes the initial awards approved last month. Motion carried 7:0.

D. Consider Granting Superintendent Authority to Approve Construction Contracts and Change Orders

Motion was made by Mrs. Alicea Elliott and seconded by Mr. Eric Smith that trustees approve to grant the Superintendent authority to approve construction contracts and change orders as presented. If there are significant changes he will bring to the Board for approval and he will update the Board of any approvals he makes. Motion carried 7:0. 

X.

X. Consent Agenda

A. Minutes of the Regular Meeting Held on December 15, 2016 and the Special Meetings

Held on January 9, 2017 and January 18, 2017

B. Financial Statements for the Month of December 2016

C. Quarterly Investment Report

D. Order Board of Trustee Election for May 6, 2017 to fill the expired terms of Mr. Steve McElhany, Place 1 and Mrs. Alicia Elliott, Place 2

Motion was made by Mr. Steve McElhany and seconded by Mrs. Jennie Mahmoud that the consent agenda items be approved as presented. Motion carried 7:0. 

XI.

XI. Executive Session Discussion

A. Employment/Resignations of Contract Employees

The Board did not adjourn to executive session. 

XII.

XII. Open Session - Executive Session Action

A. Employment/Resignations of Contract Employees

Superintendent Blake Stiles announced the following resignation:

Brian Jackson 

XIII.

XIII. Audience Participation

No one signed up to speak prior to the meeting. 

XIV.

XIV. Adjourn

Being no further business, the meeting adjourned at 6:31 p.m. 


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